Hold a recurring (every 2 or 4 weeks for example) informal meeting across several collaborating teams. To share information and create space for questions and concerns. It's important to include a representative from management or similar who has detailed knowledge about what is happening on strategy and company level. So, they can answer all the questions.
This is a good prototype to try out if communication is not one of your strengths.
It works really well in organizations that resist structure!
What steps to take for the practice
Invite everybody in the teams you want to include and at least one person from management. Make sure the meeting is optional.
Start the meeting by explaining that it is an open agenda in the sense that the first thing we do in the meeting is to build the agenda (so people can bring a list of agenda items if they like).
Write all proposed agenda items on a board. (For the first meeting you could have a couple of items in your pocket to make sure you kick-start the agenda)
If the list is long, do a dot voting to prioritise the agenda items.
Go through each item as you would normally and keep the discussion open.
Don't worry if time runs out before you process all items, they will come up again in the next open agenda meeting if they are still relevant.
More information is understood because it comes from a question rather than a presentation.
People feel valued and heard.
More cross-team understanding and alignment.
Content is always relevant so the meeting is energising and engaging.
Less pressure on management to try to predict what others want or need to know.
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